If you want to lead a de-cluttered and an organized life, a ‘to-do’ list is necessary to bring order to your tasks and thoughts.

Lets face it, many of us have demanding jobs and demanding lives. It’s easy to get carried away in life and run around putting out fires. Rather than being like a hamster on a wheel not really getting anything accomplished all the way, wouldn’t it be nice to actually start and finish a project in its entirety?

The only way to insure that all projects and demands get thoroughly finished in a productive manner is to write them all down. The next step is to prioritize your tasks and focus on them in a logical and strategic manner. The only way to accomplish this is to do one assignment at a time completely, then cross it off your list.

A list can come in many forms, but its goal is the same: Organize and Prioritize all the tasks and responsibilities you committed to or that are expected of you. A list can be on a computer, on an iPad or iPod, on your phone or on a legal pad or notebook. It is best if your list is not 100 sticky notes and scraps of paper, but rather one central location.

Each day, your list should be updated, crossing out what you’ve accomplished and re-transcribing what was not finished. Your list should be in an order of importance or prioritization of tasks. You may add to your list all day long in order to keep your responsibilities clear in your mind.

An organized person, employer or employee is a leader and reliable. You stand out from the rest by being organized and efficient. You are calmer, less stressed, and really productive. This leads to extra time in life, and more success in the workplace.

 

To-Do Lists

To-Do Lists

Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s  blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.  If you would like to become a certified professional organizer, follow this link.  If you would like to get more extensive information on organizing your household, business or personal, follow this link

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We all know that CLUTTER can be detrimental to a business financially.  A Corporation can loose millions of dollars, while a small business can fold simply due to CLUTTER.

Why is clutter so dangerous? In addition to decreased productivity, decreased efficiency,

Clutter can translate to actual LOST money.

How?

According to a study released in 2010 by P-Touch, The estimated annual dollars spent on looking for misplaced items in the office is $89,840,657,069 among full-time office professionals”.

Given this study is over 3 years old, one can assume that the costs are even higher.

What exactly does this means?

Simply stated, when one has so much CLUTTER, and is so disorganized that they cannot locate an item, they misplace an item, leave an items behind, etc., many times it must be replaced. Whether the item is replaced by an employer or a company owner, it COSTS someone. This obviously comes out of the bottom line.

Most popular items lost or misplaced: Lap Tops, Ipads, Cell Phones, chargers, adaptors, and numerous office supplies.

The above figure only accounts for the replacement of items. It does not even take into account the TIME or PRODUCTIVITY it has taken one to actually try to locate an item.

Cluttered Office Space

Cluttered Office Space

Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s  blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.  If you would like to become a certified professional organizer, follow this link.  If you would like to get more extensive information on organizing your household, business or personal, follow this link

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Paper multiplies.

Paper comes at us from all directions.

Paper sneaks in when we least expect it.

Paper also builds quickly and surrounds us before we know it.

Paper can impede movement, figuratively or physically.

Paper is clutter, and it inhibits creativity, decreases productivity and prevents efficiency IF it is not managed.

If you have a pile of papers on your desk, bags of papers all over your office, boxes of papers in your closer, or bins of storage in your storage, NOW is the time to deal with it!

How?

If you have a general idea of what type of papers you have, you can determine if you need to do a ‘thorough de-clutter and organize’, or a quick one. If you have a lot of financial documents mixed into the piles for instance, and they are not over 7-10 years old, then you will need to do a thorough job finding them. If you have wills or other important documents, again, you will need to do a complete de-clutter.

If you have old magazines, articles, recipes, and the like, you have my permission to dump it all in the recyclables. I promise you can find that recipe online.

If you are doing a thorough job:

1. Get a bunch of cardboard boxes or bins

2. Determine your categories of your ‘stuff’; financial, marketing, clients, PR, expenses, or whatever is relevant to your situation.

3. Include boxes for shred, recycle and throw.

4. Get a bright sticky note at write the category on each one and tape to the box.

5. Surround yourself with your papers and address one pile, bin or box at a time.

6. Look only at the pile in front of you to avoid getting overwhelmed.

7. Then look at one piece of paper at a time. Determine its category. Toss it in the allotted box.

8. Stay with it for as long as you can. You will get in a grove and it will go quickly. Plus, when you are tired and sick of papers, you will be more apt to toss or recycle instead of saving unnecessary papers.

9. Make decisions quickly. Don’t over think the process.

10. When finished, take out the trash, recyclables and shredding immediately. Your goal is to lighten your environment and clear out the clutter.

Sorting through papers and categorizing before filing

Sorting through papers and categorizing before filing

 

For now, you are finished. Take a break. Don’t take too long of a break though; otherwise things will magically pile up again. Give it a week.

In the meantime, when papers come in, automatically toss them into their labeled box.

Next weekend you can begin sub categorization, filing and establishing systems.

Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s  blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.  If you would like to become a certified professional organizer, follow this link.  If you would like to get more extensive information on organizing your household, business or personal, follow this link

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It sounds like an obvious fact: If you actually do work in your office, it won’t always be organized or look tidy.

That’s a GOOD thing. It means you are being productive. I am giving you permission to let your office be a bit messy – for a while.

Offices, at home or out in the workforce, need to be maintained. They need to be tended to. Systems need to be set up and followed. ‘Stuff’ needs to be sorted and prioritized.

If you want to be efficient, set a weekly check-in and clean up. Put it on your calendar. Commit to it.

As with anything you do, the key is balance.

If you spent a lot of your time fretting how messy your office is, focusing your attention on the clutter, and thinking about how awful it is- then YES. It will affect your productivity, your efficiency and your performance.

If you spend your time following the systems you set up, maintaining your office space at least on a weekly basis, and focus on success – then YES. Success will be your result.

 

Weekly Office Paper Sort

Weekly Office Paper Sort

Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s  blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.  If you would like to become a certified professional organizer, follow this link.  If you would like to get more extensive information on organizing your household, business or personal, follow this link

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Have you ever had the experience of misplacing your phone? Your charger? Maybe your keys to your office or your stapler?  How about an iPad or even a laptop?

If you nodded or answered ‘yes’ or at least can relate to any of these scenarios, you are not alone.

In the workplace, based on full-time employment, the average person wastes 4-6 hours looking for lost ‘stuff’. According to a survey done by P-touch in 2012, it was determined that 89 billion dollars per year is spent on the losses incurred by businesses in the US on either time lost looking for ‘stuff’ and/or on replacement of such items.  Unfortunately, financial losses to entrepreneurial businesses are even higher as they tend to take on more jobs and wear ‘more hats’.

Based on these numbers, one could very easily conclude that productivity and efficiency is affected in a negative manner when one is not organized. When an environment is cluttered, it makes it harder to locate items. When items cannot be located, TIME is wasted. When time is wasted, MONEY is wasted.

The answer? EVERYTHING MUST HAVE A HOME. If everything ‘lives’ somewhere, then it can always be easily found. There is never a question of ‘where’ it is.

Take it a step further: when something is used, PUT IT BACK in its home when finished.  Then it can always be located quickly and efficiently.

 

Nothing in this photo has a 'home'. Nothing can be easily located

Nothing in this photo has a ‘home’. Nothing can be easily located

 

Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.  If you would like to become a certified professional organizer, follow this link.  If you would like to get more extensive information on organizing your household, business or personal, follow this link

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Become more organized – OR experience a De-cluttered Calm Life

Become More OrganizedMissy Bystrom, professional organizer of over 25 years give you her insights and ideas on how to live a more balanced, and less cluttered and chaotic life. No workbooks, no ‘step-by-step’, just a simple common sense approach you can listen to and follow at your own pace. Listen while you are driving or at home, and get ready for a calm, balanced life!


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