Clutter and Disorganization are an enormous problem in the workplace and in life in general. Although it may be difficult to actually measure the monetary cost of it’s effect at home or in ‘life’ in general, it CAN be measured in the workplace.

Keep in mind that clutter comes in many forms.  In the workplace, clutter may come in as: actual stuff; co-workers; papers; commitments, calendar, obligations, technology, social media, noise, types of chaos, and much more.

One way the actual ‘Clutter’ that comes in can be measured financially is by how many interruptions one experiences during a workday. Each interruption costs a business 6-10 minutes.  If one is an employee with a set job, it costs around 6-8 minutes depending on the person. If one is an entrepreneur or small business owner, the costs soar from 8-10 minutes.  The reason is that the later group tends to wear ‘more hats’ and is spread out doing several jobs at once.

Here is one hypothetical example of how this translates to MONEY LOST for a business:

The task in this scenario is an employee prioritizing his tasks and sitting at a desk typing up a detailed proposal for a client.  Normally, this particular exercise will take 1 hour.

 8:00AM- Sitting at desk working on contract.

8:10AM- Phone rings. It is ignored.

6 minutes

8:16AM-Sitting at desk working on contract.

8:20AM-Facebook notification sounds. Someone messaged. It is ignored.

6 minutes

8:26AM-Sitting at desk working on contract.

8:29AM- Phone beeps. A text was received. It is ignored.

6 minutes

8:35AM-Sitting at desk working on contract.

8:40AM- Fellow employee pops in to say ‘good-morning’

6 minutes

8:46-Sitting at desk working on contract.

8:49- E-mail message received. The sound is heard.

6 minutes

8:55- Sitting at desk working on contract.

8:57- Work stops so a message can be scribbled down on a sticky note of the milk that must be picked up on the way home

6 minutes

9:03- THE CONTRACT SHOULD BE COMPLETED

 Obviously, the contract is NOT completed. At this point, on a good day 27 minutes

of work have been spent on the contract in one hour and 3 minutes. 36 minutes have been spent switching gears and trying to get refocused after a distraction. Normally, there are many more beeps and alarms and sounds that occur that listed in this hypothetical scenario.

 

It is also important to note that an attempt was made in this scenario to ignore the distractions or not respond. IF an email or a Facebook message was addressed, that time spent on addressing the message would be added onto the 6 minutes it takes to get back on track.  In addition, if one were a small business owner or entrepreneur, the time spent on trying to get back on track would have been 60 minutes and it would be 9:27AM with the contract unfinished.

 

How does this ‘CLUTTER’, in this case of simple interruptions or distractions translate to MONEY for a business?

If one is paid $30 an hour, (or $.50 a minute), the following would be true in this scenario:

A contract that should cost the business $30 to have written will actually cost $65 to write at this same rate.

This is just a simple example of the costs of interruptions or ‘clutter’.  Unfortunately, in today’s workplace, a person rarely has the luxury to sit down and focus on or two hours on a contract. Many times they are expected to be doing much more or ‘multi-tasking’. Meetings are attended. Conference calls are had. Fires are put out.

It is painfully obvious to see how a company looses productivity and efficiency of its employees by ‘clutter’, chaos and interruptions.

Clutter in the form of 'stuff'

Clutter in the form of ‘stuff’

 

Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s  blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.  If you would like to become a certified professional organizer, follow this link.  If you would like to get more extensive information on organizing your household, business or personal, follow this link

 

 

 

 

 

 

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Whether you are an iPad fan or spiral bound notebook fan, taking notes when given directions or information on the job is imperative to be organized and successful.

Note Taking Supplies

Note Taking Supplies

It’s funny how many people forget details in their jobs, especially when the tasks or clients change day to day. I imagine it may be human nature to think that you can remember everything. When in a conversation it seems so important and so vivid, there’s no way you can forget, right? Wrong. How many times have you walked into a grocery store to get milk, and you return home with a bag of groceries and forget the milk? We are busy people and there are a lot of distractions and clutter around us.

I guarantee if you take organized notes when a boss, client or manager is giving you directions, you will not forget or overlook a thing. How can you? The list is right in front of you. You then have the luxury of prioritizing.

In the workforce, we all want to set ourselves apart, whether you own your own company or work for a corporation. The best way to get noticed is to do all that is asked for you to the very best of your ability. Get a reputation for following through on projects and being reliable.  Be efficient and productive and skate through your workday.

Then go home at night knowing you’ve done an outstanding job.

Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.  If you would like to become a certified professional organizer, follow this link.  If you would like to get more extensive information on organizing your household, business or personal, follow this link

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It sounds like an obvious fact: If you actually do work in your office, it won’t always be organized or look tidy.

That’s a GOOD thing. It means you are being productive. I am giving you permission to let your office be a bit messy – for awhile.

Offices, at home or out in the workforce, need to be maintained. They need to be tended to. Systems need to be set up and followed. ‘Stuff’ needs to be sorted and prioritized.

If you want to be efficient, set a weekly check-in and clean up. Put it on your calendar. Commit to it. Prioritize.

As with anything you do, the key is balance.

If you spent a lot of your time fretting how messy your office is, focusing your attention on the clutter, and thinking about how awful it is- then YES. It will affect your productivity, your efficiency and your performance.

If you spend your time following the systems you set up, maintaining your office space at least on a weekly basis for optimal efficiency, and focused on success – then YES. This will be your result-SUCCESS.

Needs the Weekly Tune Up

Needs the Weekly Tune Up

Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s  blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.  If you would like to become a certified professional organizer, follow this link.  If you would like to get more extensive information on organizing your household, business or personal, follow this link

 

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Whether you work out of an office, a cubicle or a vehicle, the area that you do business from is your command center. This is your personal space that dictates how you perform.

An organized, de-cluttered work environment promotes creativity, productivity, and growth. It allows you to perform at the top of your game. It separates you from the rest. In an environment that is set up for you to be at your best YOU WILL SUCCEED.

Some concepts you’ve heard that can be disregarded from the start if you choose are:

 

  • There is no one way to ‘organize’ or ‘de-clutter’
  • There is also no way to ‘de-clutter’ or ‘be organized’ once and for all
  • There is no ‘right way to file’
  • You office will NOT look like the front of a magazine cover UNLESS this truly works for you
  • You must use technology to be organized/Go Paperless, etc. (this is good for about half of our population- the other half does better with paper)

 

Here are some suggestions to keep in mind IF they apply to you:

 

  • A filing system works if you can locate anything immediately when asked to, AND your staff or assistant can
  • An ‘in-box’ and ‘immediate action’ box are VERY helpful to have at your fingertips and address daily
  • A calendar is important- whether it’s on your phone, your computer, your desk, your wall, or all of the above. Yes- you may be duplicating your efforts- but sometimes that may work best
  • A daily ‘to-do’ list is very important. This list is crossed off at the end of the day (by hand or virtually), and re-transcribed for the following morning using prioritization.
  • If you like stacks or piles, or sticky notes or bulletin boards- go for it. The only rule is that you MUST know what is in each pile, and sticky notes and bulletin boards rotate. Get rid of what doesn’t apply
  • If you must have all of your stuff in front of you, and it doesn’t work if you file it or neatly box it away- this is fine. The same rule applies- you MUST know what is where.
  • When you set us a SYSTEM of any kind, you must maintain it and your staff or coworkers must be aware of it.
  • Most importantly- Everything MUST have a home. Everything MUST be put back in its home after each use. Everyone who is involved in the business MUST know where the home is- and play by the rules.

 

Overall, you will have a much calmer and less chaotic work life if you maintain balance and order. You don’t have to be great at it. You don’t even have to be really good. You DO need to consciously make an attempt and make it a part of your focus. It will make your task more efficient, your job easier, and most importantly, set you apart from the rest.

 

Organized Productive Office Space after De-Cluttering

Organized Productive Office Space after De-Cluttering

Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s  blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.  If you would like to become a certified professional organizer, follow this link.  If you would like to get more extensive information on organizing your household, business or personal, follow this link

 

 

 

 

 

 

 

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Become more organized – OR experience a De-cluttered Calm Life

Become More OrganizedMissy Bystrom, professional organizer of over 25 years give you her insights and ideas on how to live a more balanced, and less cluttered and chaotic life. No workbooks, no ‘step-by-step’, just a simple common sense approach you can listen to and follow at your own pace. Listen while you are driving or at home, and get ready for a calm, balanced life!


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