When it comes to organizing your business (or organizing a home), it is not only imperative to create systems, but equally important to maintain your home or business once you’ve organized it.
As I’ve mentioned before, the first step is to DE-CLUTTER. You cannot have a productive life unless you are intent on creating balance. If you have too much ‘stuff’, your drive, your productivity, and your energy will get stuck. Balance will be non-existent, and most likely, stress will be high.
Once you’ve de-cluttered, and created your categories and sub-categories, and filed (creating a system that everyone understands), your next and only step is to maintain it.
The idea of maintenance can be different for everyone. Suffice to say, it is best to set up a time each week, or at least each month where you file the ‘stuff’ that comes in.
I highly recommend to recycle and shred immediately when paper comes into your home or office. The papers that need to be filed can go into an ‘inbox’ where they sit until the action needed to be completed is finished- and then the paper can be filed.
In addition, it is best to purge and add or delete categories at least annually. Different categories must be kept for varying amounts of time. A good rule to live by, is that if it is a financial document or topic, you keep it at least 7-10 years. The rest can usually be shredded or thrown each year.
The most important take away? Keep the clutter low, the maintenance high, and balance and calm will follow.
Missy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA. Missy’s blog gives weekly tips and tricks on becoming more organized and having a more peaceful household. If you would like to become a certified professional organizer, follow this link. If you would like to get more extensive information on organizing your household, business or personal, follow this link.none