When beginning to Organize your Office Space, we have learned so far that a few things must be done in order to be successful:
- Weed out all of your important time sensitive things that must be done ‘yesterday’, and either do them NOW, or put them in a basket on top of your desk and do them as soon as you are able. You need to make time for this: Turn off all phones, e-mails, facebook messages, IMs, etc.- and carve out time to do this and only this.
- Look around your office and determine a list of ‘categories’ that all of your ‘stuff’ fits into. Categories are dependent upon the type of business you run. Many times though, important categories to have are: RECYCLE, THROW, SHRED, DONATE, Follow up, Expenses, Clients, Marketing/Networking, and so on.
Keep in mind that while we continue de-cluttering your office, you MUST continue 1 & 2 above. New categories will arise, and ‘stuff’ will come in that must be put into the categories immediately.
The next part of de-cluttering is actually putting the ‘stuff’ into each category. This is a big job, and can be very time consuming. It is most efficient and productive to do in large chunks of time. Weekends are good for this. To begin:
- Get bags, boxes, bins or enough floor space for piles
- Label each of these with a category name that you determined. It is best to use a bright pink or orange ‘post-it-note’, or large signs and a sharpie. If labels are obvious, you don’t have to ‘think’ when you get into a groove.
- Sit in the center of all of your labeled boxes and bins. A floor space or giant table to good for this
- Begin to grab stacks of ‘stuff’ and throw into each contained category.
- If more categories develop, have your supplies ready to make more boxes.
Do not begin to sub-categorize here or get too detailed. This is only the first run though. It must be done quickly just to begin separating your ‘stuff’. Again, it is best to carve out large amounts of time, especially on weekends. It can be very disruptive to the productivity of your business. It can also be stressful and exhausting, as many of my clients have learned:
* De-cluttering their office space and Conference room took over 140 hours of ‘man-time’- and 4 days. The good news? Their business has never been better. They are so organized they even began a Business Training and Scanning School!